Our Privacy Policy

We take the privacy of our users very seriously. For this reason, we have published this statement, which explains our policy regarding the personal information we collect about you and what we do with it.

In this Policy the following words shall have the following meanings:

• "RA" means the The Railways Archive;
• "the Site" means the The Railways Archive web site having address of www.railwaysarchive.co.uk;
• "User" or "Users" means that or those persons or organizations that either view or access the site, and/or who submit documents for publication on the site.

Introduction

This policy covers the RA's use of personal information that the RA collects when you use the Site. The policy also gives you information about cookies; RA's use of cookies; and how you may reject such cookies.

From time to time, you will be asked to submit personal information about yourself (e.g. name and email address) in order to receive or use services on our website, such as our newsletter.

By entering your details in this way, you enable the RA and its service providers to provide you with the services you have requested. Whenever you provide such personal information, we will treat that information in accordance with this policy. When using your personal information the RA will act in accordance with current legislation and aim to meet current Internet best practice.

Visitor Information

During the course of any visit to the RA, the pages you see, along with a short text file called a 'cookie', are downloaded to your computer. Many websites do this, because cookies enable website publishers to do useful things like find out whether the computer (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit.

Information supplied by cookies is used to provide you with a better online user experience. For example, we use a cookie to check whether you have set any specific preferences for how we present you with document information.

Our ISP, UK Web Solutions, gathers non-personal information regarding the visitors to our website on our behalf using log file data. The RA uses this type of information, as with that obtained from other cookies used on the site, to help it improve the services to its users. For example, we can see which pages are popular and tailor the content to suit.

What is a cookie?

A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website's computer and stored on your computer's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.

Cookies record information about your online preferences. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these, of course, means that certain personalised services cannot then be provided to that user user and accordingly you may not be able to take full advantage of all of the RA features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.

If you have set your computer to reject cookies you can still browse the RA anonymously until such time as you wish to switch cookies on. For further information on cookies please visit www.aboutcookies.org.

Use and storage of your personal information

When you supply any personal information to the RA we have legal obligations towards you in the way we use those data. We must collect the information fairly, that is, we must explain how we will use it (see the notices on particular webpages that let you know why we are requesting the information) and tell you if we want to pass the information on to anyone else.

Any information you provide to the RA will only be used within the RA and will not be disclosed to third parties, unless we are obliged by law.

We will hold your personal information on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met, or, in the case of newsletter subscriptions, you no longer wish to continue to recieve such newsletters. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998.

We will not contact you for promotional purposes, such as notifying you of improvements to the service or new services on the RA, unless you specifically agree to be contacted for such purposes at the time you submit your information on the site, or at a later time if you sign up specifically to receive such promotional information.

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